Meeting Planner

Free meeting planner for remote teams. Add up to 8 cities and instantly see overlapping business hours across time zones on a shared 24-hour timeline.

How to Use the Meeting Planner

1. Add cities — select a city from the dropdown and click Add. Repeat for each timezone you need (up to 8).
2. Set your reference time — pick the date and time you are considering for the meeting.
3. Read the timeline — green cells are business hours (9 am–6 pm local time), dark cells are night hours (10 pm–6 am). Find a column where all your cities show green.

Scheduling Across Time Zones

Getting a distributed team on a call sounds simple until you realize that 3:00 pm in New York is 8:00 pm in London and 4:00 am in Tokyo. For remote teams and international clients, finding a time that works for everyone is one of the most common daily frustrations.

The meeting planner puts every timezone on the same 24-hour grid so the overlap — or lack of it — is immediately visible. No mental arithmetic, no converting between UTC offsets.

Common Scenarios

• US remote team — East Coast, Central, Mountain, and Pacific on one screen
• US + Europe — New York or Chicago paired with London, Paris, or Berlin
• Global team — finding the one hour that works across the Americas, Europe, and Asia